It’s that time of year when young people all over the UK are applying for places at Universities. By the time they start in September, most students will be over the age of 18. But some students starting University are younger, and still technically classed as children. So how does this affect DBS checks for people working in universities, or for the students themselves?
DBS Checks for Teaching Staff
Universities all have their own policies about who needs a DBS check, depending on the role. Lecturers who are mainly involved in teaching large groups, or leading group tutorials probably won’t need an enhanced DBS check, as most of their students will be over 18. However, anyone employed as a personal tutor to students under the age of 18, or teaching on healthcare or education courses will usually have to
apply for an enhanced disclosure. The process should be clearly laid out when you are applying for a position.
Non Teaching Roles
Of course, not everyone working in a University has a teaching role. There are lots of other occupations too, some of which might qualify for a DBS check. For example, people employed in student support or counselling need an enhanced disclosure. Staff in the finance department might qualify for a standard or basic checks. Most universities have comprehensive policies which are available to download. If you’re applying for a job, the advert will clearly state which sort of checks are needed. Having a criminal record doesn’t automatically rule you out from working in higher education. The decision will be made based on your individual circumstances as well as the type of job you are applying for.
Do Students Need a DBS Check too?
Students over the age of 18 don’t need a DBS check just to be in the the same lectures or tutorials as younger students. Most students won’t need to apply for a DBS through University but might get one because of another job or voluntary position. The exception is for students enrolling on healthcare or education courses. As there’s a requirement for teachers, doctors, physiotherapists and other similar professions to have an enhanced disclosures, most universities start this process before classes start. If you are applying for a course which needs a disclosure, this should be clearly stated on the course information page. In most cases, you won’t start the application process until you’ve accepted an offer of a place on the course.
Will the University help me with my disclosure?
Universities are experts in organising disclosure checks for students and staff. They’ll process hundreds every year for a new batch of students, and any new staff. Students are usually asked to fund their own disclosures, but check to see what the policy is. Most universities have a dedicated member of staff who is the expert on all disclosure issues. Speak to them or email if there is any confusion. This is especially the case if your circumstances are unusual, or if you’re currently living overseas.
